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Why Using An Office Shredder WILL NOT Protect Your Business

 

  • Discarded Shreds Only Tell The Bad Guys What To Take.

The shredded materials from an office shredder are, suprisingly, relatively easy to put back together. There is even a service available that electronically scans shreds for the purpose of reconstructing documents.  If your shreds are simply thrown out in the office trash, all you have done is show the dumpster divers what to take.

ProFILE shreds massive volumes of material which during the process is commingled with materials from scores of other businesses.  As a result, it is virtually impossible to reconstruct any single document.  And, because ProFILE recycles all of its shredded materials, the process does not create a situation where the shredded materials are retrievable by unauthorized personnel.

  • Employees Don't Use Shredders!

In most small and medium sized offices, employees are already overwhelmed with work.  It is not realistic to expect that a busy employee is going to faithfully go through the time consuming inconvenience of laboriously putting everything they should destroy through a slow office shredder.  Even if they place the materials near the shredder, someone often decides to throw them out to avoid the hassle and mess.

ProFILE provides Secure Containers into which employees can securely and conveniently deposit the documents that should be shredded.  Simply put, convenience equlas compliance and peace of mind.

  • Shredding Yourself Provides No Record Of Compliance.

In the event of a privacy violation, complaint or audit, it is very likely that your firm will be asked to verify its compliance to information protection regulations.  Shredding discarded information yourself provides you with no verifiable record of ongoing regulatory compliance.

Using ProFILE's Shredding Service gives you a verified, ongoing record of regular compliance with legally mandated information destruction requirements.

  • Employees Should Not Handle Some Sensitive Information.

When your employees do the shredding, you have two options: 1) You either have entry-level employees shred, in which case you may expose sensitive personnel records and competitive information to individuals not meant to see it, or 2) Management-level employees, who are especially busy and paid top dollar to do more important work, do the shredding.  Neither situation should be acceptable

Outsourcing to ProFILE solves this dilemma.  Information destruction happens very quickly with little, if any, handling by the shredding service's screened presonnel

  • Office Shredders Break Down!

If you have ever owned an office shredder, you know they have a tendancy to break down - even more so if you use them to shred everything you should.  When this happens, the material to be detroyed piles up until the machine is fixed or replaced.  The burden can become so great that there is a strong possibilty that employees will cut corners and dispose of the material without destroying it in order to catch up.

When you use ProFILE, you are out of the equipment business for good.  The solution to your information destruction compliance is secure, quick and convenient.

  • Office Shredders Won't Help You With Large Record Purges!

Even if an office shredder could keep up with the large volume of daily shredding (which, in most cases, it can't), what happens when you have to destroy more records than normal?  Maybe you are clearing old records out of storage or someone just cleans out their office.  Even the slightest surge in the amount of material to be destroyed creates a nightmare for employees armed only with a small office shredder.  Of course, the greater risk is that someone will simply decide not to shred it.

ProFILE uses an industrial shredder capable of destroying hundreds of pounds of material per minute.  Even a major purge of records doesn't give our equipment the slightest problem

  • The Shredder Can't Handle Some Materials.

The papers that need to be shredded are often held together by binders, paper clips, staples and covers.  These items normally need to be removed as the office shredders will not handle this material.  Tapes, CDs and other media also have confidential information on them.  These items are only going to prematurely end the already short life of the office shredder if you try to destroy them yourself.

By using large industrial destruction equipment, ProFILE can handle anything you throw at us.


GT ProFILE, LLC | 3820 Cass Road, Traverse City, MI 49684 | Ph 231.947.4717 | Fax 231.947.2477 | © 2017